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Job Purpose:

To ensure that all invoices generated are accurate as per the latest tariff to avoid any potential loss of revenue, prepare supplementary invoices and issue credit notes, while adhering to port policies and procedures

Principal Responsibilities:

1. Check all the e-mails addressed to the billing department and take appropriate action or inform the relevant people whose action is solicited.

2. Ensure all queries during the shift are closed, and inform the relieving Supervisor about any pending actions.

3. Ensure all the invoices are generated as per the latest tariff and customers are invoiced according to the tariff or the contract rates as negotiated with the commercial department. In case a new tariff is introduced, closely monitor all the invoices generated in the first few weeks after the introduction and ensure that the billing is appropriate.

4. Ensure that the billing clerks are completing their tasks within the specified timeline and supervise their work and offer guidance as and when required.

5. Regularly review / analyze all the generated invoices against the data provided by the relevant department, identify any possible areas of revenue leakage and and ensure that there is no loss of revenue. In case of any observations, submit report to the senior management.

6. Investigate all credit notes raised, document the findings & present these to the Manager /Superintendent at regular intervals.

7. In the event of any disputes related to billing, credit notes raised, investigate the matter by coordinating with different departments, document the findings, update the Management and liaise with agents to arrive at appropriate solutions.

8. Ensure that at the end of every month, system is appropriately updated for generating the throughput report.

9. Cross check the daily invoice summary with invoice amount, ensure that the vessel overtime charges for public holidays are accurately invoiced and check all relevant summary details to avoid any losses.

10. Provide invoice details and any other information/ documents if requested by the finance department.

11. Regularly monitor Port Service requests.

Job Details

Date Posted: 2013-04-03
Job Location: Dubai, United Arab Emirates
Job Role: Accounting/Banking/Finance
Company Industry: Shipping

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor’s degree / higher diploma

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