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Executive Assistant – Alfaisal University

1.Handles all the administrative matters regarding day-to-day operations and procedures for the concerned executive office, and ensures that all activities relating to the concerned function complies with policies and procedures and University’s bylaws.

2.Manages the day to day operational activities of the concerned executive’s office including making travel and meeting arrangements, preparing and processing invoices, preparing and tracking purchase requisition, preparing reports and financial data and other activities.

3.Answers incoming calls, reviews and screens incoming and outgoing correspondence and materials directed to concerned executive and brings significant items to his attention or responding independently when appropriate.

4.Arranges all travel arrangement and logistics (i.e. Visas, airline bookings, hotel reservation, etc.) related to concerned executive.

5.Provides top administrative assistance and support producing accurate and timely contract documentation, letters, documents, MIS reports and spreadsheets for the concerned executive using appropriate software.

6.Types, formats, proofreads, and integrates reports, correspondence, workbooks, and training manuals and brochures for the concerned executive’s office.

7.Creates and maintains an effective filing system where reference indexing, updates and retrieval process are used acting as a custodian for confidential documents.

8.Schedules events, programs, and meetings, prepares agendas and makes arrangements for committee, board, other meetings, and prepares minutes of meeting.

9.Maintains good communication with staff to ensure that all correspondence is handled in a timely and professional manner

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10.Supervise the activities of secretarial/clerical staff including planning and organizing the department workflow, conducting performance evaluations and making salary recommendations.

11.Organize internal/external meetings, events, programs or conferences (local and international) as required by the concerned executive.

12.Represents executives at meetings as required by the concerned executive, record the minutes, and prepare draft summaries.

13.Prepare records such as agendas, notices, summaries, and resolutions for Council meetings.

Job Details

Date Posted: 2013-04-03
Job Location: Riyadh, Saudi Arabia
Job Role: Administration
Company Industry: Education, Training, and Library

Preferred Candidate

Career Level: Mid Career
Nationality: Saudi Arabia
Degree: Bachelor’s degree / higher diploma

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