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Business Support Specialist – Boeing (Bayt)

Business Support Specialist
Boeing is the world’s leading aerospace company and the largest manufacturer of commercial jetliners and military aircraft, with capabilities in rotorcraft, electronic and defence systems, missiles, satellites, launch vehicles and advanced information and communication systems.
We employ more than 1,300 people across the UK and are experiencing solid organic growth. Our longstanding strategic relationship with the UK aerospace industry, Armed Forces and commercial aviation sector dates back more than 70 years. Today, the UK remains a critically important market, supplier base and a source of some of the world’s most inventive technology partners.
We’re a company of amazing people working in one of the world’s most exciting industries. If you’re keen to find out more about joining our team and the support we can offer, click to see our current vacancies.
Description
• The Business Support Specialist reports to the Shared Services Group International Business Support Manager and is responsible to support The Boeing Company business units with pro-active, quality and timely business support related to local office, local hire and assignee requirements.
• Provides Public Relation Officer services in coordination with Global Mobility personnel including liaising and coordinating the governmental requirements pertaining to the office including, but not limited to, work permits such as issuing/terminating visas, labor contracts, cards, multiple exit permit.
• Assists in payment preparation related to the local office, assignees, and local hires.
• Maintains an accurate database of renewals including, but not limited to, licenses and visas.
• Assists international assignees with coordination of leases, schools, relocation services, visas and travel.
• Works with employees, procurement, and vendors to ensure invoices are provided to the international payment centers upon receipt.
• Maintains up-to-date documentation on administrative operation procedures and issues, and revises as appropriate.
• Manages office access, including badges, passes and keys; shared responsibility with IT Tech Management of cell phones.
Your profile
Provides support to the following activities per management request:
• Performs office administrative function such as scanning invoices, generating internal request for Quotation, purchase order and PRF processing Payment & Purchase Related Forms and completing the assignment.
• Maintains records per records management retention policy.
• Composes and types letters in Arabic & English and memos with technical and/or confidential nature.
• Performs some transportation duties as needed.
• Act as back up to other team members as needed. Works under minimal supervision.
• Other duties as assigned by management.
• Duties subject to change per management requirements.
• Trains and mentors less experienced employees.
• Attends or participates in company functions as required.
What we offer you
• Ability to develop and maintain contacts with external sources.
• Ability to manage resources such as equipment, information databases and files, stationary, etc.
• Demonstrate English and Arabic written, oral and interpersonal communication skills, including the ability to retain composure and flexibility under pressure, to facilitate effective working relationships and workflow.
• Demonstrated ability to provide professional support to management, including Qatar PRO related services, maintaining confidentiality, managing priorities, and meeting deadlines.
• Demonstrated experience in facility management and/or administration operations with a multi-national company.
• Friendly, cooperative and willing approach to assisting others as needed, and in undertaking routine work as well as special assignments.
• High integrity and et

Job Details

Date Posted: 2013-07-05
Job Location: Doha, Qatar
Job Role: Other
Company Industry: Airlines/Aviation

Preferred Candidate

Career Level: Entry Level

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